Effective Date: March 26, 2026
Contact: [email protected] | Manitou Springs, CO, USA
This Privacy Policy is part of, and should be read alongside, our Terms & Conditions.
1. Introduction
At Essential Somatics®, we respect your privacy. This Privacy Policy explains how we collect, use, and protect your personal information when you:
Visit our website
Register for our trainings, retreats, or workshops
Purchase products or services
By using our website or services, you agree to the practices described here.
2. Information We Collect
We collect the information you provide to us, such as:
Name, email, phone number, and mailing address
Payment details (processed securely through third-party providers)
Any other information you choose to share when registering or contacting us
We may also automatically collect:
IP address, browser type, device information, and website usage analytics
Cookies and similar tracking technologies (see Section 8)
3. Health Information
If you register for a training, retreat, or workshop, we may ask you to share health-related information, such as medical conditions, allergies, or emergency contact details, for safety purposes.
We only collect this information with your explicit consent, and only use it to run our trainings, retreats, and workshops safely. We do not use it for marketing or any other purpose, and we retain it only for as long as needed for the relevant event, unless we are required to keep it longer for legal reasons.
You may withdraw consent to share this information at any time, but doing so may affect our ability to accommodate you safely at an event.
4. How We Use Your Information
We use your information to:
Provide products, services, and event registrations
Communicate important updates and information about your purchases or registrations
Send marketing communications if you opt in
Improve our website and services
Comply with legal requirements
Where required by law (including for EU/UK users), we rely on the following legal bases for these uses: performance of a contract (e.g. processing your registration or purchase), your consent (e.g. marketing communications, health information), our legitimate interests (e.g. improving our website and services), and compliance with legal obligations.
5. How We Share Your Information
We may share your personal information with trusted service providers who help us run our business, including:
Payment processors
Email service providers
Event and registration platforms
Legal, accounting, or professional advisors as required
We will not sell your personal information to third parties.
6. Data Retention
We keep your personal information only as long as needed to provide our services, comply with legal obligations, or resolve disputes. Where possible, we apply the following retention periods:
Account and registration records: [PERIOD TO CONFIRM]
Financial and payment records: [PERIOD TO CONFIRM – often set by local tax/accounting rules]
Health-related information collected for an event: [PERIOD TO CONFIRM – recommend limiting to the event plus a short window]
Marketing contact details: until you unsubscribe or [PERIOD TO CONFIRM]
When no longer needed, your data will be securely deleted.
7. Children's Privacy
Our services are intended for adults. You must be at least 18 years old to register for our trainings, retreats, or workshops, and we do not knowingly collect personal information from anyone under 18. If we become aware that we have collected personal information from a minor, we will take steps to delete it.
8. Cookies and Analytics
Our website uses cookies and analytics tools (like Google Analytics) to improve your experience. Cookies may remember your preferences or track website usage.
[TO CONFIRM: describe your cookie consent banner here – e.g. non-essential cookies, such as analytics, are only set after you provide consent via our cookie banner, and you can change your preferences at any time via [link].] You can also disable cookies in your browser, but some features may not work properly.
9. International Transfers
If you are in the EU, UK, or another country, your personal information may be transferred to and stored in the United States.
[TO CONFIRM: name the specific safeguard used for these transfers, e.g. Standard Contractual Clauses approved by the European Commission, and/or the safeguards used by specific service providers (payment processor, email platform, etc.).] We take reasonable steps to protect your data in accordance with applicable laws.
10. Your Rights
Depending on your location, you may have rights to:
Access, correct, or delete your personal information
Object to or restrict processing
Withdraw consent for marketing communications or for sharing health information
For EU/UK users, we will respond to requests in line with GDPR requirements. You also have the right to lodge a complaint with your local data protection authority (for example, the data protection authority in the country where you live or work) if you believe we have not handled your personal information properly.
To exercise your rights, contact us at [email protected].
11. Data Controller & EU Contact
Essential Somatics®, LLC, a company registered in Colorado, United States, is the controller of your personal information.
[TO CONFIRM WITH A LAWYER: if you process personal information of a significant number of EU/UK individuals, you may be required to name a representative based in the EU/UK under GDPR/UK GDPR Article 27. If applicable, name that representative and their contact details here.]
12. Security
We use reasonable physical, technical, and administrative measures to protect your personal information. No online system is 100% secure, so we cannot guarantee absolute security.
13. Changes to This Policy
We may update this Privacy Policy occasionally. We will post updates on our website with a new “Effective Date.” Continued use of our website or services after changes constitutes your acceptance.
14. Contact
Email: [email protected]